HP LaserJet 4345 Multifunction Printer series
HP LaserJet 4345 Multifunction Printer series -
To validate the SMTP gateway address
MFP basics
Using the control panel
Printing
Copying
Scanning and sending to e‑mail
Faxing
Optional output and input devices
Security features
Managing and maintaining the MFP
Solving problems
Supplies and accessories
Service and support
MFP specifications
Media specifications
MFP memory and expansion
Regulatory information
Index
HP LaserJet 4345 Multifunction Printer series
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Solving problems
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Solving e‑mail problems
>
To validate the SMTP gateway address
HP LaserJet 4345 Multifunction Printer series -
To validate the SMTP gateway address
HP LaserJet 4345 Multifunction Printer series > To validate the SMTP gateway address
MFP basics
HP LaserJet 4345mfp configurations
HP LaserJet 4345mfp (Q3942A—base model)
HP LaserJet 4345x mfp (Q3943A)
HP LaserJet 4345xs mfp (Q3944A)
HP LaserJet 4345xm mfp (Q3945A)
Features and benefits of the MFP
Functions
Speed and throughput
Resolution
Memory
User interface
Language and fonts
Copying and sending
Print cartridge
Paper-handling
Connectivity
Environmental features
Security features
Minimum system requirements
MFP parts and accessories
Accessories and supplies
Interface ports
Moving the MFP
Locking and unlocking optional accessories
Software
Operating systems and MFP components
Printer drivers
HP disk management utility
Software for Macintosh computers
Installing the printing system software
Uninstalling the software
Loading input trays
Loading tray 1
Loading trays 2, 3, 4 and 5
Configuring the trays by using the Paper handling menu
Using the control panel
Control-panel layout
Control-panel features
Home-screen navigation
Help system
"What is this?" Help
"Show me how" Help
Menu map
Retrieve job menu
Information menu
Paper handling menu
Configure device menu
Originals submenu
Copying submenu
Enhancement submenu
Sending submenu
Printing submenu
PCL submenu
Print quality submenu
System setup submenu
Copy/send settings
MBM-3 Configuration submenu
Stapler/stacker submenu
I/O submenu
EIO X Jetdirect submenu
Embedded Jetdirect submenu
Resets submenu
Fax menu
Diagnostics menu
Service menu
Printing
Orienting media
Printing documents
To print a document
Selecting which tray is used for printing
Understanding tray order
Customizing tray 1 operation
Printing by type and size of media (locking trays)
Manually feeding media from tray 1
Selecting the correct fuser mode
Selecting the output bin
3‑bin mailbox output bins
Selecting an output location
Selecting face-up or face-down output for copy jobs
Printing on envelopes
Loading envelopes in tray 1
Printing on special media
Printing on labels
Printing on transparencies
Printing on letterhead, prepunched, or preprinted paper
Printing on paper that has a special finish
Printing on small sizes, custom sizes, or heavy paper
Setting custom paper sizes
Printing on both sides of paper (optional duplexer)
Guidelines for printing on both sides of paper
Orientation of paper for duplexing
Layout options for printing on both sides of paper
To print on both sides by using the optional duplex-printing accessory
Setting the registration
To set the registration
Using features in the printer driver
Creating and using quick sets
Creating and using watermarks
Resizing documents
Setting a custom paper size from the printer driver
Printing on different paper for the first page of a print job
Printing multiple pages on one sheet of paper
Setting the stapling options
Selecting face-up or face-down output in the printer driver
Using job storage features
To gain access to the job storage features
Printing a private job
Deleting a private job
Storing a print job
Creating a QuickCopying job
Printing additional copies of QuickCopy jobs
Deleting a QuickCopy job
Proofing and holding a job
Printing the remaining copies of a held job
Deleting a held job
Copying
Copy-screen navigation
Cancel button
OK button
Basic copying instructions
Copying by using the default settings
Copying by using user-defined settings
Copying by using the scanner glass
Copying by using the ADF
Using Job Mode
Modifying copy settings for the current job
Adjusting the copy contrast
Reducing or enlarging copies
Background removal
Sharpness
Contrast
Copying multiple sized originals
Creating a stored copy job
Scanning and sending to e‑mail
What is SMTP?
What is LDAP?
E‑mail configuration
Automatic e‑mail configuration
Manual e-mail configuration
To find gateways by using an e‑mail program
E‑mail screen navigation
Help button
From: field
To:, CC:, and BCC: fields
Clear All button
E‑mail basics
Loading documents
Sending documents
Using the address book
Creating a recipient list
Using the local address book
Additional e‑mail features
Secondary e‑mail
Send to folder
Send to workflow
Faxing
Analog faxing
Installing the fax accessory
Connecting the fax accessory to a phone line
Configuring and using the fax features
Digital faxing
Optional output and input devices
3‑bin mailbox
Mailbox mode
Stacker mode
Function-separator mode
Using the 3‑bin mailbox
Stapler/stacker accessory
To configure the printer driver to recognize the optional stapler/stacker
To select the stapler in the software (Windows)
To select the stapler in the software (Mac)
To select the stapler at the control panel for printed jobs
To select the stapler in the printer driver for printed jobs (Windows)
To select the stapler in the printer driver for printed jobs (Mac)
To set the stapler at the control panel for all copy jobs
To set the stapler at the control panel for a single copy job
To configure the MFP to stop or continue when the staple cartridge is empty
Loading staples
500-sheet feeders and the cabinet/stand
Envelope feeder
Installing the optional envelope feeder
Removing the optional envelope feeder
Loading envelopes in the optional envelope feeder
Troubleshooting the output and input accessories
Security features
Securing the embedded Web server
To secure the embedded Web server
Foreign Interface Harness (FIH)
Requirements
Using the FIH
Secure Disk Erase
Data affected
Gaining access to Secure Disk Erase
Additional Information
Job-storage features
DSS authentication
Locking the control‑panel menus
To lock the control‑panel menus
Locking the formatter cage
Managing and maintaining the MFP
Using the embedded Web server
Opening the embedded Web server
Information tab
Settings tab
Digital Sending tab
Networking tab
Other links
Using the HP Toolbox
Supported operating systems
Supported browsers
To view the HP Toolbox
Status tab
Alerts tab
Device Settings window
Toolbox links
Other links
Using HP Web Jetadmin software
Configuring and verifying an IP address
TCP/IP assignment
Verifying the TCP/IP configuration
Changing an IP address
Setting the real-time clock
Setting the date and time
Setting the wake time
Setting the sleep delay
Checking the MFP configuration
To print an information page
Menu map
Configuration page
HP Jetdirect page
Supplies status page
Usage page
PCL or PS font list
Managing the print cartridge
HP print cartridges
Non-HP print cartridges
Print-cartridge authentication
Print-cartridge storage
Print-cartridge life expectancy
Checking the supply level
Cartridge-low and cartridge-out conditions
Upgrading the firmware
Determining the current level of firmware
Downloading the new firmware from the HP Web site
Transferring the new firmware to the MFP
Upgrading the HP Jetdirect firmware
Cleaning the MFP
Cleaning the outside of the MFP
Cleaning the touchscreen
To clean the scanner glass
Cleaning the fuser
Cleaning the ADF delivery system
Calibrating the scanner
To print the calibration target
Performing preventive maintenance
Printer preventive maintenance
The ADF maintenance kit
Solving problems
Solving general problems
Troubleshooting checklist
Determining MFP problems
Clearing jams
Clearing jams from the top-cover and print-cartridge areas
Clearing jams from the optional envelope-feeder area
Clearing jams from the tray 1 area
Clearing jams from the tray 2, 3, 4, or 5 areas
Clearing jams from the optional duplexer
Clearing jams from the output areas
Clearing jams from the fuser
Clearing jams from the ADF
Clearing staple jams
Solving repeated jams
Using the paper-path test
Understanding MFP messages
Using the MFP help system
If a message persists
Resolving control‑panel messages
Understanding accessory lights for the 3‑bin mailbox and stapler/stacker
Accessory lights
Replacing accessories or accessory components
Understanding lights on the formatter
HP Jetdirect LEDs
Heartbeat LED
Fax LED
Correcting print-quality and copy-quality problems
Print-quality checklist
Image defect examples
Light print (partial page)
Light print (entire page)
Specks
Dropouts
Lines
Gray background
Toner smear
Loose toner
Repeating defects
Repeating image
Misformed characters
Page skew
Curl or wave
Wrinkles or creases
Vertical white lines
Tire tracks
White spots on black
Scattered lines
Blurred print
Random image repetition
Blank page (ADF)
Horizontal lines (ADF)
Page skew (ADF)
Vertical lines (ADF)
Image shifted (ADF)
Unexpected image (ADF)
Repetitive defect ruler
Solving e‑mail problems
To validate the SMTP gateway address
To validate the LDAP gateway address
Solving network connectivity problems
Troubleshooting network printing problems
Verifying communication over the network
Supplies and accessories
Ordering parts, accessories, and supplies
Ordering directly from HP
Ordering through service or support providers
Ordering directly through the embedded Web server (for printers that are connected to a network)
Ordering directly through the HP Toolbox software (for printers that are directly connected to a com
Part numbers
Accessories
Print cartridges
Maintenance kits
Memory
Cables and interfaces
Print media
Service and support
Hewlett-Packard limited warranty statement
Print Cartridge Limited Warranty Statement
Availability of support and service
HP maintenance agreements
Priority Onsite Service
Next business day
Installation and maintenance-kit replacement
Repacking the MFP
To repack the MFP
Service information form
MFP specifications
Physical specifications
Electrical specifications
Acoustic specifications
Environmental specifications
Image area
Skew specifications
Media specifications
Print media specifications
Printing and paper storage environment
Envelopes
Labels
Transparencies
Supported types and sizes of print media
MFP memory and expansion
Memory overview
Determining memory requirements
Installing memory
To install memory DIMMs
To install a flash memory card
Replacing the hard-disk drive
Checking memory installation
To verify that memory devices are installed correctly
Saving resources (permanent resources)
Installing EIO cards
To install EIO cards
Regulatory information
Introduction
FCC regulations
Telecom
Environmental Product Stewardship program
Protecting the environment
Ozone production
Energy consumption
HP LaserJet printing supplies
Material safety data sheet
For more information
Declaration of conformity (HP LaserJet 4345mfp)
Declaration of conformity (HP LaserJet 4345x mfp, 4345xs mfp, and 4345xs mfp)
Country-/region-specific safety statements
Laser safety statement
Canadian DOC statement
Japanese VCCI statement
Korean EMI statement
Finnish laser statement
Australia
Index
HP LaserJet 4345 Multifunction Printer series
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